The definition of a withdrawal letter can vary and be extensive, depending on the situation. The truth is that the letter’s objective never varies because they are made when you want to take two steps back and withdraw an offer or an acceptance.
This type of letter should be drafted carefully to avoid misunderstandings or the negative feeling of rejection towards the company during the contract process. Read on to discover the necessary guidelines for writing this type of letter.
What are the reasons for writing a letter of withdrawal?
The most common reason for delivering these letters is when you have accepted a job position with some organization and then wish to withdraw from the job offer.
Generally, in the search for a job, people submit their resumes to different companies or firms and attend various interviews. Among so many job opportunities, they may accept one that appears to be the best at first glance.
But then, they may get a response from another organization that offers a better contract and better opportunities for job growth. After some thought, it will be necessary to withdraw the acceptance of the job position taken in the other company.
In the same way, with the constant changes in the daily life of human beings, there is the possibility that a person will accept a position at a certain time.
But, due to changes in plans, they may have to move and relocate to another city, so staying in the accepted position is no longer a viable option.
It is common for people to visualize the job of their dreams when they are offered a job opportunity. Still, when they attend the contract interviews and go into more detail about the functions of the position, it no longer meets their expectations.
It is also often the case that unexpected personal situations arise, which need to be taken care of immediately and prevent the candidate from being able to fill the job on the agreed dates or require a more flexible schedule that is not available.
The reasons can be endless, and all are applicable.
Are there any guidelines for writing withdrawal letters?
It is necessary to be a citizen when writing a letter of withdrawal. Generally, these types of letters have a simple writing format where extra attention is required in the content of the body of the letter, where the real message is located.
The letter must be sent after the decision to retire is made since, if the person was a strong candidate or had already obtained the vacancy, the company will need to know in advance whether it can hire the candidate.
The letter should begin with the sender’s information, adding a name, address, city, state, and zip code. After that, the date the letter was issued should be entered.
It continues with the recipient’s information; in this case, the letter can be addressed to the human resources manager with whom the hiring process was being carried out.
It is recommended to include the name of the person, their position within the company, the name of the company, and the city, state, and zip code.
Then, open the body of the letter with a formal greeting, and start the message to withdraw the acceptance and explain why you will not be able to remain in the company.
The letter closes by thanking the receiver for the opportunity, offering your best wishes to the company, and a cordial farewell with your name and signature. Below, we will leave you an example that will serve as a template for the writing.