When resigning or leaving a job, you should always send a letter to your former boss or colleagues to thank them for the opportunity, knowledge, and growth, personal and professional, obtained within the company.
This letter will help ensure that you leave your workplace on good terms. It can be a little intimidating to write these types of letters, but the truth is that they don’t have many rules to follow. Find out the perfect way to write your thank-you letter here.
At what point do you send your thank-you letter?
Usually, resigning from a company does not happen overnight. At least not if it is on good terms.
First, you should have a personal conversation with your superior, informing them of your desire to leave your job. This way, perhaps the reasons why you wish to resign can be resolved.
Or otherwise, if leaving is already a decision you are set on, at least in this way, your superior will be aware and forewarned that they will have one less employee and that they must start looking for a new one.
After this conversation, you can send the resignation letter to the human resources department or directly to your superior.
The ideal time to write and send a thank-you letter to the company where you performed your job functions is considered to be after sending the resignation letter.
You could also write them a thank-you letter or farewell message to your colleagues depending on your interaction.
In the same way, this type of letter can be sent when you get a big promotion within the company, and you will no longer have contact with the people you were working with.
Why is it important to send this type of letter?
These types of letters are vital. They reflect and express your appreciation for your work environment, making your appreciation clear for the opportunity for growth offered to you when you were accepted into the company.
Likewise, this type of letter denotes a great deal of professionalism. They are not only sent to bosses; they can also be sent to people with a high rank within the company, such as department heads.
It also makes it clear that when you leave the company, you are taking good experiences and new knowledge with you, going on good terms, and looking to pursue other goals that can no longer be achieved within the organization or in the area where you were.
What is the correct way to write a thank-you letter when leaving a job?
This type of letter does not have a specific format but should be written as a formal letter. This means that all text should be aligned to the left side of the page, block style.
The letter should begin with the sender’s personal information, in this case, the former employee. It should include name, address, telephone number, and e-mail address.
Then follow the information of the recipient of the letter: the name of the recipient, with the name and the address of the company.
Consecutively, the letter’s subject should be added and continued with the body. The body of the letter will contain the message itself. Its length may vary depending on how much detail you want to add.
Ensure that the letter’s language remains formal, but not too formal, so the reader can empathize with the feeling of gratitude after the shared work time.
To end the letter, you can add your signature and a cordial farewell. With this template, you can write your letter without much complication.