As an employer, recruiting days can be long. It’s often difficult to find a candidate who meets all the necessary characteristics to fill the vacancy.
But the real headache comes when you find the perfect candidate who never responds to the job offer. If you have doubts about how to withdraw that offer to continue the search, your safest option will always be a job offer cancellation letter.
How should a cancellation letter be written?
There is no specific format for these letters, as they are not complicated. It is a good idea to add the company’s letterhead to this letter so that it does not go unnoticed.
As a general rule, at the top of the letter, with text aligned to the left, should be the relevant information of the candidate or recipient, such as full name, state, city, zip code, and home address.
Consecutively, the title of the letter should be positioned. In this case, its name will be “cancellation of job offer…” and the name of the company and the job position that is no longer available for the candidate should be added.
Beginning the body of the letter, as it should, first give a cordial greeting to the recipient and continue to elaborate on the letter’s purpose.
It is explained that the position is no longer available to the candidate due to their lack of response and that the job has been or will be offered to someone else. In the same way, it is important to comment that the candidate will be considered for future opportunities.
The letter ends with a cordial greeting and adds information about the personnel in charge of the human resources area.
There is a possibility that the candidate may try to contact the company to apply for another opportunity and accept the job after receiving the cancellation letter. It is entirely up to the human resources personnel to take the candidate back. With the format presented below, the process will be simpler:
What are offer cancellation letters for non-response?
In general, companies usually offer jobs through letters. This way, the characteristics applicable to the position and the functions to perform are better defined for the candidate.
These letters are usually accompanied by a deadline, where the candidate for the job position is told to report to the company through the means of communication set out in the letter, whether they accept the job.
Once the deadline for the response has passed, if an acceptance communication is not received, it is necessary to cancel the offer and contact another candidate.
The most effective way to withdraw the offer will be through a letter of cancellation stating why the job is no longer available for the candidate (in this case, due to the lack of response from the candidate).
This again ensures that the information is captured in the best way possible without creating confusion. It is recommended that the period to wait for a response to the job offer should not exceed three days.
If the candidate is truly interested in the position, three days would be enough time to decide. The cancellation letter can be sent via email or regular mail.
If the candidate does not respond to the cancellation letter, a call to reaffirm your position will not go amiss.