Data Entry Clerk • Job Description, Salary & Benefits

A data entry clerk is responsible for updating and maintaining information which is kept on computer systems, and their main task would be to add new data to systems quickly and effectively, in order to expand any given database.

There is also the requirement to be able to take paper systems and convert them into digital formats so that they can be preserved in a less space consuming manner, and will last the test of time.

You’d be expected to enter both text and numerical data into spreadsheets and databases, using both standard and bespoke software packages to achieve the goals of your particular organisation.

Salary & benefits

Starting salaries for data entry clerk roles tend to be between £12,000 and £15,000 per year, although this can rise to around £22,000 with experience.

Further to this, the company you work for may offer a benefits package which could include insurance, private healthcare or lifestyle perks such as a gym membership.

Working hours

Most data entry clerks would work a standard 9 to 5 work day, Monday to Friday, which would add up to around a 35 to 37-hour week. You would probably be based in an office, and most of the work would be computer orientated.


You don’t necessarily need any qualifications to gain entry to the role, although many employers will look for GCSEs, especially in Maths and English, and you’ll need to demonstrate your ability to successfully use a computer.

If you want to hone these skills before applying for a job you could complete a qualification in database and spreadsheet skills at college, which will demonstrate to your employer that you are more than capable of the work they are looking for.

Training & progression

You’d be given on the job training once you started work, allowing you to understand the processes required of you and what your employer was looking for from your role. You’d also be taught the correct procedures in the office and the rules on data protection, and would likely be mentored by a senior colleague for your first few weeks.

You might take a qualification in a relevant field, such as the aforementioned IT qualifications or even a NVQ qualification in customer service or call centre operations, which might help you to progress to a more senior role.

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