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Know Your Rights: Placements, Internships & Work Experience
We’re young, we need to bulk out our CVs and ultimately we want to get a job, which means one way or another we need some experience. However, before you embark on a period of work experience, you need to know your rights! Whether you’re undertaking a six month placement, a two week holiday scheme or a day shadowing someone, you need to know exactly what you are entitled to!
National Minimum Wage: Who is entitled to it?
We want to make sure you know what the law says in plain English. Basically, nearly everyone in the UK is entitled to the National Minimum Wage.
The national minimum wage is £4.98 per hour for people aged 18-20 and £6.19 per hour for people who are over 21. However, there are some exceptions that mean you may have to work for free.
Students who are required to undertake a placement for less than one year (even just one day less), as part of a further education or higher education course are not entitled to the National Minimum Wage. Although many people do get paid whilst they are working on these prolonged placements, there is no legal obligation for companies to pay you.
Another exception applies to students who are of compulsory school age. Essentially, this means you are not entitled to the National Minimum Wage if you are in year 11 or below.
Also, if you are volunteering or taking part in any of the following EU programmes: Leonardo da Vinci, Erasmus and Comenius, then you are not entitled to the National Minimum Wage.
If you are ‘volunteering’, but what you are doing amounts to work, then you are also entitled to the Minimum Wage. Indeed, calling work by a different name doesn’t stop it being work. However, the major exception to this rule is when you are volunteering for a charity, where there is an exemption.
There are a few other exceptions too, but as a student it is unlikely they will apply to you. If you are interested though, you can find out about these by following the useful links at the bottom of the page.
Let’s break it down…
Placements & Internships...
As we mentioned, if you are doing a placement, an internship or any prolonged period of work for an organisation as part of your course, then you are not entitled to the National Minimum Wage if it lasts for less than one year. However, often it is likely that you will get paid if you do this kind of placement.
Holiday Schemes, a.k.a. Vacation Schemes or Summer Schemes...
If you work for a company as part of a scheme, which is not related to your course (i.e. you are not required to do any placements in order to pass your course), you should be paid the National Minimum Wage; whether you are working for two days, two weeks or two years!
Many firms say they offer unpaid ‘work experience’. If you are required to show up for a certain period of time or complete tasks that they set for you, then you are working. The company is breaking the law and you are entitled to the National Minimum Wage.
If you are invited into an organisation in order to shadow an employee (i.e. follow them round and watch what they do), you are not required to complete any tasks on their behalf and you can leave at any time, then you are not working and so you are not entitled to the National Minimum Wage.
Claiming it back. There isn’t a lot I can do about it is there?
It’s true! We do need experience. Are you likely to turn down a week at a top firm even if they don’t pay you? Probably not. However, the point is this: the law is there and some firms are taking advantage of us. That’s not fair and it’s not right!
It is actually possible to report companies that are doing this. You can report them to HM Revenue & Customs who are responsible for ensuring that the National Minimum Wage is enforced. You can make a complaint to HMRC here.
We recommend you report all instances to HM Revenue & Customs. However, we understand this is something that you might not want to do.
There are a few options available to you:
- You can undertake the work experience; fully aware that you are being taken advantage of and do nothing.
- You can undertake the work experience and then report them to HMRC once you have finished; claiming back the money you are owed retrospectively.
- You could report the firm to HMRC before you begin.
The course of action you take is up to you and what you think is best. It’s always useful to consider your options with parents, guardians, friends and your careers service before deciding on the best course of action.
Further advice & guidance…
For further advice and guidance call the Pay and Work Rights Helpline. These guys will be able to offer you advice on your particular circumstances, especially if you are unsure if you are eligible for National Minimum Wage. You can call them on 0800 917 2368.
- The Directgov website is also full of useful information on the National Minimum Wage.
- Business Link detail the various exceptions to the National Minimum Wage.